Here you'll find a list of common Microsoft Excel formulas and functions explained in plain English, and applied to real life examples.

The tutorials are grouped in line with the Function Library so they're easy to find when you need them.

And when you're ready to take your skills to the next level check out our **Excel training course**.

## The Basics

Absolute References Explained - These are the $ signs you see in formulas, and they should be one of the first things you learn.

Formulas Not Working? Get help here. In this video I share several tips that will help you understand any formula and why it's not returning the correct result.

Tabular Data - the perfect data format and 5 other formats that will make your life difficult.

Named Ranges - have so many applications and are a great time saving tip that makes building and deciphering formulas much quicker and easier

Time calculations - If you haven't done so already it won't be long before you have to work with time and dates. Here are some fundamental rules.

Space Operator - is not very well known, but you can put it to a range of uses. Pull this trick out at parties and people will think you're some kind of superhero π

## Logical Functions

IF Function - enables you to perform logical tests on your data. You can then tell Excel what to do if the test evaluates to TRUE, or if it evaluates to FALSE.

IFERROR β New in Excel 2007, this function allows you to hide the errors returned by formulas. A great example is when VLOOKUP evaluates to #N/A. No more nested IF(ISNA... formulas slowing down your workbook. Plus IFERROR is much more efficient and easy to understand.

Nested IF Formulas β This extends the number of criteria you can test but donβt get carried away nesting too many IFβs though.

IF, OR and AND used together β Now weβre cooking with fire. Nesting OR and AND with IF gives you even more logic to play with, extending the functionality of IF.

## Lookup & Reference

VLOOKUP Exact Match version β This is my all-time favourite. Not because itβs the best, but because itβs one of the first I learnt that unleased the power of Excel for me. Check out the video tutorial as well as written lesson.

VLOOKUP Sorted List version β I discovered this version of VLOOKUP a long time after Iβd master the exact match method. Although very similar, this allows you to apply it in quite a different way.

VLOOKUP with dynamic column reference β Enables you to automate updating the col_index_num argument so you can copy VLOOKUP across columns and not need to edit it.

VLOOKUP and Sum Multiple Columns β this allows you to lookup a value and sum a group of columns.

VLOOKUP Multiple Criteria - enables you to specify multiple criteria in your lookup value.

VLOOKUP Multiple Sheets β 3D VLOOKUP which enables you to look up many worksheets to locate the lookup value.

VLOOKUP Multiple Values in Multiple Columns β enables you to lookup multiple values and match them to multiple columns before returning your result. It uses a quirky IF function trick. I also show you how to do the same thing with INDEX & MATCH.

VLOOKUP with CHOOSE - a trick that allows you to look up columns to the left.

Lookup and Return Multiple Values β enables you to find multiple matches and return multiple results

HLOOKUP Exact Match and Sorted List - these are the same as VLOOKUP's except on rows of data instead of columns.

INDEX and MATCH - a VLOOKUP alternative that solves some of its limitations like looking up to the left.

CHOOSE - on its own it isn't all that special, but when you team it up with some other functions they become very clever.

OFFSET - a lot of people struggle to understand how the OFFSET function works, but I make it easy with my treasure map analogy.

OFFSET - Dynamic Reference Video

INDIRECT Function - this is best known for fixing a range of cells you want to reference.

HYPERLINK Function - hyperlinks can be inserted using the hyperlink tool, or you can write a formula. Here I share with you a shortcut to inserting hyperlink formulas.

ROW, ROWS, COLUMN and COLUMNS functions - you've probably seen these functions nested in formulas and wondered what they're doing there. All is revealed in this tutorial.

## Financial Functions

Excel Bank Reconciliation Formula - how to match debits and credits in a spreadsheet.

FV - for calculating compound interest on Savings

NPER - calculate how long it'll take you to become a millionaire π

ACCRINT - calculates the accrued interest for a security that pays interest periodically.

## Math & Trig

SUMIF & SUMIFS Explained - SUMIF enables you to employ logic to what you sum, and if you have Excel 2007 or later you can use the SUMIFS function to sum data based on multiple criteria.

SUBTOTAL Explained - this is one of those best kept secrets. It has so many different applications it's a wonder more people don't know about it.

ROUND, ROUNDUP, ROUNDDOWN - rounding numbers is made easy with this trio.

FLOOR and CEILING - These enable you to round the decimal places of a value to be divisible by a number you specify. For example, rounding up or down to the nearest 5 cents.

RAND and RANDBETWEEN - I use these all the time to generate random data for writing my tutorials but they have some other clever uses too.

SUMPRODUCT - is not only a great alternative for Excel 2003 users who wish they had SUMIFS, AVERAGEIFS and COUNTIFS. But it also has some other advantages which makes it more flexible than the *IFS range of built in functions.

## Statistical Functions

AVERAGE, AVERAGEIF and AVERAGEIFS - these are much like SUM, SUMIF and SUMIFS except for average. No surprises there! But I also show you a clever way to use AVERAGEIFS with a data validation list to make it dynamically update.

COUNT, COUNTA and COUNTBLANK Functions - counting in Excel can be a bit tricky depending on whether you want to count numbers or text or both. Here I show you the ropes.

COUNTIF & COUNTIFS Explained - If you've used SUMIF/IFS you can probably guess that these functions allow you to count based on criteria. Here I show you a few examples using COUNTIF and COUNTIFS plus a video tutorial.

STDEV & STDEVP Explained - I remember Standard Deviation from my accounting days. Thankfully you can put away the calculator because it can be easily done in Excel.

MIN, MAX, SMALL and LARGE - there's more to these that meets the eye. Here I share a couple of clever ways to use them.

RANK, RANK.AVG and RANK.EQ - We all want to know who came 1st, 2nd, 3rd, but what if there's a tie? Check out this post to see solutions to tie breaks and other clever uses.

Between Formula using MEDIAN - there's no such function as BETWEEN so here is a workaround using MEDIAN.

TRIMMEAN IF... - find the average IF criteria is met, and excludes outliers.

## Text Functions

ISTEXT, ISNUMBER and ISBLANK. - Logical tests you can use to test if a range contains text, numbers or is empty.

TEXT - enables you to convert numbers to text. You might wonder why you'd ever need this so I've included some examples and a clever twist.

T Function - this is one of the shortest functions but it can have a big impact in the right scenario. Here I show you a few different ways you can put it to work.

UPPER, LOWER and PROPER - When you import data from another source it can often need tidying up before you can use it. These enable you to fix the case quickly and easily.

SUBSTITUTE - This is similar to find and replace except in formula form.

TRIM, CHAR and SUBSTITUTE - Use TRIM to remove spaces at the beginning and end of text. CHAR allows you to display characters by entering their code number. This is great if you want to show a character not on your keyboard. In this example I show you how you can use all 3 to handle the non-breaking space that sometimes gets imported when you copy data from a web page.

Nested SUBSTITUTE trick - Replace multiple items in one value.

CLEAN - This is great for cleaning data copied from a web page which contains some funky and usually unwanted characters.

CONCATENATE - there comes a time when you need to join text together. You can use the CONCATENATE function or you can use the ampersand symbol. I prefer the ampersand as it's much quicker to type, but here I show you both methods.

SEARCH and FIND - These two are very similar. The main difference is SEARCH is not case sensitive, whereas FIND is.

5 Step System for nesting MID functions to extract text strings.

MID, LEN, REPT and FIND - Rearranging data often requires teamwork from a myriad of functions. These are the usual suspects you'll need to tackle most text rearranging jobs.

## Date and Time Functions

Calculating Time in Excel - How time works in Excel and number formats to add cumulative time.

Rounding time and converting time to decimals - working with time in Excel can be quite challenging if you don't know these tricks. Here I share with you my Date and Time 101, including a clever way to handle the problem of negative time often encountered when calculating hours worked by shift workers.

TIME - Here I share a workbook that converts time zones.

EOMONTH - I'd be lost without EOMONTH. I use it all the time (no pun intended) with SUMIFS/AVERAGEIFS/COUNTIFS to add up data by months.

EDATE - This is great for working out due dates or how overdue something is.

DATEDIF - you'd be forgiven for having never heard of DATEDIF. You won't find it documented anywhere in Excel because it's only available for backward compatibility. Here I show you how to use DATEDIF and a myriad of uses for it. It's a shame it's so secret.

NETWORKDAYS - if you do any sort of project planning then this is a great function to have in your tool belt. In this tutorial I team it up with TODAY and EOMONTH.

Convert dates formatted as text strings to numbers - this is handy if you import data from other systems and the dates come in as text instead of real dates.

## Information

N Function - another very short function but quite handy. N enables you to put notes inside your formulas, much like a programmer would annotate their code to help them and others understand their logic. That wasn't the original purpose if N, but it's handy nonetheless.

## Database Functions

DSUM, DAVERAGE, DCOUNT etc. - These are a great alternative to complex and slow array formulas.

## Charts

Chart Axis Label Tricks - getting your axis labels right can make a huge difference to the readability of your charts and set your work apart from the amateurs who just use the defaults./p>

Chart Secondary Axis - It won't be long before you find the need to plot data on a secondary axis. It can be used for plotting two sets of data with vastly differing ranges of values in the one chart...although it is not my preference. I prefer to separate the data into two charts then there's no confusion over which axis is for which series.

Histogram Charts - Here I show you how to use the FREQUENCY function to compile your data into bins ready for plotting in a histogram.

In-cell Charts - If you don't have Excel 2010 or later then these are an alternative to the new Sparklines.

Gantt Charts - Got a small project you're working on? You can use this simple Gantt chart to visualise your schedule.

Gantt Chart Template using Conditional Formatting - This Gantt chart can be customised to suit your needs. It's still really only good for small-ish projects.

## Pivot Tables

GetPivotData - most people hate GETPIVOTDATA when they first see it but don't be put off, it is well worth mastering.

Pivot Tables Explained - If you work with large volumes of data you must learn PivotTables. They might take a bit of practice but once you learn them it's like riding a bike. You never forget and you wonder what you thought was so hard about them.

Pivot Table Tutorial - If you prefer to learn by watching as opposed to reading you can watch my PivotTable video tutorial.

Auto-refresh Pivot Tables - If you update your PivotTable data source regularly or you have lots of PivotTables in one workbook then this is a great timesaver.

Extract sub-sets of data using a Pivot Table Report,

Reverse Pivot Table - this is genius. If your data is not in the right format for a PivotTable you might be able to rearrange it in seconds using this tip.

Add a Percentage of Total Column to a Pivot Table - This is a clever way to analyse a column of values. View this tutorial as a video or read the written instructions.

Group Data in a Pivot Table - Grouping dates is a common need when working with PivotTables, but did you know you can also group ages into bands and other data. I show you how to do both in the video tutorial, or you can read the instructions.

Compare Columns in a Pivot Table - Month on month comparison of data is a common task. You can easily set up your PivotTable to do this for you. Watch my video tutorial or follow the set by step written instructions.

Slicers - New in Excel 2010 once you start using Slicers you'll wonder how you lived without them. They'll transform your PivotTables into easy to use professional looking report.

## Other Tools and Tricks

Evaluate Formula Tool - If you want to see under the Excel hood then this is your secret window. It's an essential tool for debugging and writing complex formulas.

Tables and Structured References - In Excel 2007 these had a revamp and are now a must have for your tool belt. They can make writing and maintaining formulas quick and easy by utilising the automatic dynamic ranges they have known as Structured References. Learn them and you'll never look back.

Data Validation - Drop Down Lists - who doesn't like a drop down list? They have so many uses. In this tutorial I also show you a clever way you can make your data validation list dynamic.

Custom Cell and Number Format Guide - check out this comprehensive guide to custom number formats.

Conditional Formatting - There are a load of built in conditional formats you can put to work right away without too much fuss.

Conditonal Formatting with Formulas - if the built in Conditional Formats aren't cutting it you probably need to write a custom format. I tell you, they can be confusing and frustrating if you don't know these key rules.

How to Apply Filters - filters allow you to quickly analyse your data by filtering out the stuff you don't want to see.

Advanced Filters - so much more than just filters. There's a myriad of ways you can use Advanced Filters which I cover in this tutorial.

How to insert Subtotals - this tool allows you to quickly summarise your data. It automatically adds the SUBTOTALs and groups and outlines your data. I used this a lot when working with large amounts of data that I didn't want in a PivotTable but still wanted the ability to quickly summarise it.

Dynamic Named Ranges - these are an advanced trick you must know. They allow you to write formulas so that you never have to update them when you add more data to your range.

Fix date formats using Text to Columns - if you don't like the MID, LEFT and RIGHT functions for rearranging your data then Text to Columns is a much easier option for fixing up data you've imported from another source.

Extract text strings using Text to Columns

How to Join Text Together - This is the CONCATENATE and Ampersand tutorial from the 'Text Functions' section above. I've listed it again because it's a must know tip.

How to insert Outlines - Ever wondered how to insert those nice grouping buttons the Subtotal tool does for you automatically? I show you how here.

Camera Tool - It's not easy to find, but I show you where it's hiding and a great way you can use it in dashboard type reports. I also show you a cool trick where you can use it with a formula to dynamically update the picture displayed.

Shapes and SmartArt - add depth to your workbooks with Shapes and SmartArt. You can even make the text it displays dynamic. Or link them to Macros and use them as buttons plus much more.

Importing data - In this tutorial I show you how to import data from Access, Web pages and Text or CSV files. Plus how to handle importing data without delimiters.

Array Formulas - These are the formulas that have the {curly braces}. They have a few nuances which set them apart but in this tutorial I lift the lid on them and step you through the logic of how they work.

Wildcards - There are a few different types of wildcards and in this tutorial I show you how you can use them with COUNTIF, SUMIF and VLOOKUP.

Excel Workspace - this is a great time saving tip for those of us who open the same group of workbooks regularly as it allows you to list a group of workbooks together and open them with one click, plus some other cool features.

Go To Special - I love this tool. It has so many features and in this tutorial I show you how you can use it to quickly remove blanks from your data.

EVALUATE - this is another secret function you won't find in the function list. It's acutally an Excel v4.0 macro function and in this tutorial you can learn a clever way to use it with data validation lists.

## Didn't find what you were looking for?

Try our blog or use the Search box at the top of the page.

Failing that you could try Microsoft themselves, but they don't always keep their site up to date π

## Found This Useful?

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Shawn says

Hello Everyone – I recently adopted an ex coworker’s Job Grading Tool, and I do not understand the following 3 formulas, she created:

=IF(OR(O3=””,P3=””,Q3=””),””,VLOOKUP(VLOOKUP(P3,’Point Tables’!$M$45:$V$53,Q3/0.5),’Point Tables’!$A$4:$AN$37,O3*2,FALSE))

=IF(OR(S35),0,IF(OR(T34),0,VLOOKUP(S3,’Point Tables’!$A$43:$H$51,HLOOKUP(T3,’Point Tables’!$A$41:$H$51,2))))

=IF(OR(Y38),0,IF(OR(Z33),0,IF(OR(AA33),0,VLOOKUP(Y3,’Point Tables’!$A$73:$F$88,(HLOOKUP(Z3,’Point Tables’!$A$71:$F$88,2)))+VLOOKUP(AA3,’Point Tables’!$H$72:’Point Tables’!$I$76,2))))

Any help, translating these formulas into English would be GREATLY APPRECIATED b/c I never knew you can do a Vlookup on a Vlookup! So confused

Regards, Shawn

Mynda Treacy says

Hi Shawn,

These formulas could be replaced with INDEX & MATCH. Essentially they’re using a second VLOOKUP or HLOOKUP to find which column/row to return a value from. Anyhow, here are the translations:

IF O3 or P3 or Q3 are blank, then return blank, otherwise VLOOKUP the value in P3 in the Point Tables sheet range M45:M53 in the column number of range M:V that equates to Q3/.05, return an approximate match, then lookup that VLOOKUP result in the Point Tables sheet range A4:A37 and return the value from the column that equates to O3*2 in the range A4:AN37 and return an exact match.

The OR functions in the formula above are redundant. However, it reads IF S35 is TRUE then zero, if T34 is TRUE then zero, otherwise VLOOKUP the value in S3 in the Point Tables range A43:A51 and HLOOKUP the value in T3 of the Point Tables range A41:H41 and return the value from the second row (row 42) which will be the column in the range A43:H51 to return for VLOOKUP.

Again, the OR functions in this formula are redundant. It reads; IF Y38 is TRUE then zero, if Z33 is TRUE then zero, it AA33 is TRUE then zero otherwise VLOOKUP the value in Y3 in the range A73:A88 and use HLOOKUP to find which column to return by looking up the value in Z3 in the range A71:F71 and return the value from row 72, plus add the value found by VLOOKUP where it looks up the value in AA3 in the Point Tables range H72:H76 and returns the value from the second column.

I recommend you post some anonymized data in an Excel file on our forum and we can help you improve/simplify these formulas.

Mynda

Changu says

Hi,

I have an excel sheet that has colum 4 colums D3, E3, F3 & G3. I want colum G3 to return the product of E3&F3 that is (G3 = E3*F3) but I want this to be applicable only when D3 has some text. Otherwise if D3 is blank, then I want G3 to return 0 or –

Colum D3 has a data validation list e.g cm, mm, m, Km etc which if not selected/empty, I want colum G to display 0 or –

Literally I only want to have an answer in G3 when all the three cells (D3, E3 & F3) have some tect/number. If any one of them is empty then G3 returns 0 or –

I hope its sounds clear for me to receive some help

Mynda Treacy says

Hi Changu,

You could try this:

Mynda

Tract says

Hi there,

I left a msg for the helpdesk but have not heard back yet (a bit of a rush) not sure if someone checks this quicker maybe?

Is there anything in the below formula that would cause it to not work.

the first 2 are working 11.5 OZ and 20 CT the rest are not…it is pulling “other case”

=IF(AND(L8=1,M8=”11.5 OZ “),”EA”,IF(AND(L8=1,M8=”20 CT. “),”CT”, IF(AND(L8=1,M8=”22.5 GA “),”CA”, IF(AND(L8=1,M8=”24 CT “),”CT”, IF(AND(L8=1,M8=”2 LB.”),”EA”,”Other case”)))))

thanks so much!

Catalin Bombea says

Hi,

There is no 2.5 GA in your formula, only 22.5 GA. Note that there are 2 spaces after this entry from column Mβ

β24 CT has 3 spaces, in your formula you provided only one.

If your data is so dirty, βyou can use a different solution, like:

IF(AND(L7=1,ISNUMBER(SEARCH(“24 ct”,M7)))…..

this will replace the part:

IF(AND(L7=1,M7=”24 CT “)…..βββ

Make the same change to all other nested IF’s, and it will ignoreβ the trailing spaces, even the case. (not case sensitive).

If it should be case sensitive, use FIND instead of SEARCH, nothing else changes.β

Jay says

I would like to take MOS Excel 2016 exam (77-727). Would your training help me to pass the exam and if so which training should I attend?

Mynda Treacy says

Hi Jay,

Yes, our Excel Course available here will help you learn the skills for the exam.

Good luck with your exam.

Mynda

Rupesh M Shrestha says

Hi,

I want a formula for my excel sheet. The condition is B1 has to show 100% if A1>=400 and 85% if A1 is between 300 and 400 and 70% if A1 is between 200 to 300 and 0 if A1 is less than 200.

Regards,

Rupesh

Mynda Treacy says

Hi Rupesh,

A better formula would be VLOOKUP with a sorted list as described here: https://www.myonlinetraininghub.com/excel-2007-%e2%80%93-vlookup-sorted-list-explained

Mynda

Santhosh.K says

Please try with this formula..

=IF(E30>=400,”100%”,IF(E30>=300,”85%”,IF(E30>=200,”70%”,IF(E30<200,"0"))))

Thanks

Santhosh.K

Curtis Crowe says

only the formula itself will display in the cell, not the value. Any ideas or help will be greatly appreciated! Thanks ,

Curtis

Catalin Bombea says

Hi Curtis,

Change the format of that cell from Text to Number or General, depending on what type of values the formula will produce. (From Home Tab, Number section)

Then double click on that cell, and press enter.

Catalin

Apoorva Pandey says

I want to calculate the conveyance and commission in excel but i am not able to make the formula of it please help me. The situation is here GM OF MARKETING DEPARTMENT WILL GET RS.3000,MANAGER OF MKT. DEPT. WILL GET RS.2000, EXECUTIVE OF MKT. DEPT. WILL GET 1000 AND OTHERS WILL GET 500 ONLY.

For Commission-In E column there is Designation like manager .executive ,gm.And in D column there is department like marketing, accounts etc.

Commission is given to marketing dept. only. Executive will get @3%,Manager @2% and GM@1% of net profit of Rs.450000.

Mynda Treacy says

Hi Apoorva,

Please post your question and a sample file in our Excel Forum.

Thanks,

Mynda

Jayavel says

Good subject

Saliha says

please anybody help me to get details,

if I type A1 cell = Apple picture should be display in B1 cell

if I type A2 cell = orange picture should be display in B2 cell

if I type A3 cell = Grape picture should be display in B3 cell

Catalin Bombea says

Hi Saliha,

There are solutions without macros, like this one: Change Image

You can also try the solution from our OneDrive folder: View or Hide Images in cells

You have to change the code to make it work as you want, in this solution the image is displayed based on Mouse Over.

Catalin

Mohamed Saliha says

its fantabulous site I have learned more formula in difference idea from this side, I have thanks to Mynda

Mynda Treacy says

Thanks, Mohamed! It’s great to know you’ve found our site helpful.

Mynda

Steven says

This site is a fantastic resource that I use to help save time in developing training resources; thank you.

There are so many people that have a clear desire to know more about Excel to help them achieve their productivity goals. Your quick links and summary notes provide a succinct method of providing this info to others.

love it.

Mynda Treacy says

Hi Steven,

Thank you. it’s great to hear that we have been able to help you.

Regards

Phil

Darell says

I see you doing many successful things in EXCEL and I am not smart enough to tackle the following problem using VBA. I tried for about 3 weeks and was partially successful using CMD functions but it required a lot of time editing my EXCEL file to get good info. I am using EXCEL 2010 and on Windows 8.1 operating system. In the old windows and EXCEL I could copy and paste.Not anymore…

I am trying to find a way to copy search folders and put them in an EXCEL file preferably with links to original location. I can’t find a way to create a directory listing of the files I have on various hard drive directories. If I had them in EXCEL I could sort and search for the files I want to find. I have well over 100,000 files in various directories. Any help or suggestions would be appreciated. Thanks,Darell

Mynda Treacy says

Hi Darrel,

Phil has written a tutorial on how to create a hyperlinked list of files in subfolders here:

https://www.myonlinetraininghub.com/create-hyperlinked-list-of-files-in-subfolders

Hope that helps.

Mynda

raja munidasa says

i have learn excel vba on my own by trial and error basis spending lot of time.first time i found a web site which gives so clear instruction to learn excel.

it is a great community service.as a buddhist i believe sharing knowledge with others make you be born with intelligence and a life time satisfaction you can get for knowing that so many others are benefitted by your kindness and knowledge.

thank you so much!

Mynda Treacy says

Thanks, Raja. I’m glad we could help π

Jo says

I’ve added Check boxes to my spreadsheet and linked it to another spreadsheet so then when checked or not it displays “True” or “False”. This isn’t appropriate for what I’m using it for so I’m trying to change this so it displays Checked = “YES” or not checked = “NO”. I can’t seem to get my IF formula to work … am I heading the right direction? Or way off base?? HELP!!

Mynda Treacy says

Hi Jo,

You can’t change what appears in the linked cell, but you can link another cell containing a formula to the linked cell. For example, if your linked cell is G1 then in H1 you could enter this formula:

Then in H1 you will see the Yes if the box is checked, or No if it’s not.

Hope that helps.

Mynda

Jo says

Yes that does! I’ve just hidden the column with True/False and now it displays just the info that I needed! π thanks so much!!!!

Mynda Treacy says

Great! You’re welcom π

Kennet Danielsen says

Hi Mynda.

Always a fan.

https://www.myonlinetraininghub.com/excel-formulas is a god site for a quick view on formulas.

If i may suggest that you expand it slightly to be a little more helpful.

If you at each formula name added a few words describing what it basically is for. then you could CTRL+F the page with keywords and mind find exactly what you need.

Just a suggestiong though, since i know it is a tedious task.

Mynda Treacy says

Great idea, Kennet. I’ve made some updates. I hope you find it useful.

Mynda

Kennet Danielsen says

Brilliant, Mynda.

john pyskaty says

Mynda, do you have any excel template sheets on the stock market for excel pivot table that has the ( date , high , low , close , volume , adj. close) for stock symbol information that I can use for (min. hour, day, week, month & year) of a stock web query, so i don’t have to go back to yahoo finance (historical prices). Mynda, I am 73 and have very little computer skills.

Any help you can give would be appreciated

John Pyskaty

Mynda Treacy says

Hi John,

Sorry, I don’t have anything like this and I’m not aware of any either. Have you tried a Google search?

Kind regards,

Mynda

Mike says

Hi,

I have some “bad” data that I’m trying to purge from a spreadsheet. I have a column of e-mail addresses but many of the e-mail addresses are no good (do not have an “@” or a “.”). How can I write a formula or use a function to find all of these bad e-mail addresses in the column?

Thank you!

Mynda Treacy says

Hi Mike,

Let’s say your addresses are in column A starting in cell A2; you could write this formula in cell B2:

Formulas returning FALSE are ‘bad’ and you can then sort/filter to group them all together and then delete them.

Kind regards,

Mynda

Mike says

Hi Mynda, thank you for the reply. I tried the formula you suggested but unfortunately it’s giving me a FALSE for every instance, not just those email addresses that do not contain an “@” or a “.”.

For example, one of the cells in the Email Address column is “www.thevest.com”. Obviously not an e-mail address, so I’d like to be able to remove that.

Another is “PHD”.

So I’m hoping to find a formula that will verify that the “@” and the “.” are missing so I can delete those instances.

Thanks again!

Mynda Treacy says

Hi Mike,

The formula should return a FALSE for http://www.thevest.com so it’s working correctly in that instance. Likewise for ‘PHD’. What I don’t have is an example of where the formula returns a FALSE when it should return TRUE. e.g. for mike@help.com the formula should return TRUE. You can then filter to show only the FALSE results and then delete them.

It would be best if you raised a help desk ticket with your Excel file so we can see all of the data in context and you can cite examples of cells that you would expect to remove. That way we can test all of the variables.

Mynda

Mynda

Matthew says

Hi

I am trying to organise my “Next Action Due Column” I would like to have a field fill as red when the date contained in that field is todays date/current date. This is in order to help prioritise my to-do list. Can you advise how I would be able to do this?

Thanks

Matt

Catalin Bombea says

Hi Matthew,

You have to create a conditionally formatting rule for the dates range. If the dates are in column D for example (D2:D500), the formula for the conditionally formatting rule will be:

=$D6=TODAY()

To create the rule, select D2:D500, from Home tab–>Styles group-Conditional Formatting–>New Rule–>Use a formula–>Type the above formula then select your formatting.

This rule will highlight the cells that have the same date as today.

Catalin

Matthew says

Thanks so much. You have made my life so very easy.

Matt

Catalin Bombea says

You’re wellcome Matthew π

esther says

which formula do i use so that i can allow users to change % rate of inflation to see its impact on costs and sell prices? let’s say the inflation rate is 10%.

thanks

Catalin Bombea says

Hi Esther,

Can you please upload a sample file with details of your calculations? It’s hard to understand what are you trying to do without an example.

Use our Help Desk system to upload a file.

Thanks,

Catalin

Brad says

I couldn’t find what I was looking for, I don’t know what I need. I have 2 columns. One with a date and one with a number. I want to know the date and number of the most recent entry from another tab. how do I do this?

Thanks

Catalin Bombea says

Hi Brad,

Please use our Help Desk to upload a sample file with your calculations and details of what you are trying to achieve, it;s much easier to see your data structure to give you a functional formula, otherwise you can try a general formula to get the latest date from column C:

Cheers,

Catalin

Brad says

Thanks was playing around and was able to use a Max count and Vlookup to get the correct outcome…..

Catalin Bombea says

You’re wellcome π

Ashish Sharma says

kindly please tell me how i convet number into words.

Rupee 1500 in to one thousand five hundred only

Catalin Bombea says

Hi Ashish,

Here is a UDF posted by Phil showing how to convert numbers to words.

In the code change Dollars and cents to your local currency.

Catalin

Tahir says

You Are working exceptional by spreading the knowledge for Microsoft Excel. As far as me is concerned, I got Much More from your source of communication.

Mynda Treacy says

Thanks, Tahir. It’s great to know we are able to help you master Excel.

Mynda

Mahesh Dhiman says

I Want How To Use 2 Sheet Combined Column By Column And Match

Mynda Treacy says

Hi Mahesh,

You haven’t given me much to go on but I suspect this tutorial might help you:

https://www.myonlinetraininghub.com/vlookup-multiple-values-in-multiple-columns

Kind regards,

Mynda.

Catalin Bombea says

Hi Emman, my opinion is that operation can only be done using VBA, you can try to use this code to select the used range from a worksheet, and paste it in another worksheet:

`Sub SelectUsedRange()`

Dim ws As Worksheet

Set ws1 = Worksheets("Sheet1")

Set ws2 = Worksheets("Sheet2")

ws1.UsedRange.AutoFilter field:=1, Criteria1:="<>"

ws1.UsedRange.Copy

ws2.Paste ws2.Range("A1")

ws1.AutoFilterMode = False

Application.CutCopyMode = False

`End Sub`

Cheers, Catalin

emman says

Hi Catalin,

Thanks a lot for taken time for me n given this suggestion. But i don’t think its a exact solution for the above question…actually its a interview question which i was attended last Saturday. The meaning of question is to select all non blanks (number or text or both) through macros it should be highlighted?

Catalin Bombea says

Hi Emman, the code will not select nonblanks, will just copy them to another sheet…

There is another way, i know it from Rick Rothstein , but it’s not so intuitive, but if you do it several times, you will see the functionality:

Here is the sequence of keys to use:

Ctrl+F

Shift+8 (basically just do a search for any value, using the asterisk “*” wildcard)

Alt+I

Ctrl+A (this will select all nonblanks actually)

Alt+F4 (to close the search window)

Cheers, Catalin

CL Lim says

Hi!γMynda Treacy,

Thank you so much for your kindness in sharing such an informative tips and tricks to all Excel users. The formulas have been clearly explained and elaborated which can be easily understood by the readers. It really helps all of us and improve our knowledge in applying it in our job.

A very sincere gratitude to you for sharing the knowledge to all Excel users.

Thank you once again.

Sincere regards,

CL Lim

Mynda Treacy says

Hi CL,

Thank you for your kind words. It’s rewarding to know our tutorials are helpful.

Kind regards,

Mynda.

Peter field says

Thank you , this site is great and helps me a lot

Thank you

Mynda Treacy says

Cheers, Peter π Glad we can help.

Pete Soriano says

Mynda, I hope you can help me with this. I have a worksheet containing several columns. Column A has the dates from January 1 through December 31. Column B is the name of particulars in each row. Column C is the corresponding amount in each row. I like to tell excel to give me the total amount for January in D1 and Feb in E2 and so on. Please help me with the formula and send it by email to facilitate getting my work done.

Thank you.

Catalin Bombea says

Hi Pete,

the formula you should use is:

You can add more criterias, if you need to.

Cheers,

Catalin

Amanda says

Great list of formulas, thanks for sharing π

Philip Treacy says

Thanks Amanda. Glad you found it useful.

yogenderp excel says

hi

i am yogender andhra pradesh, India

i know knowledge in excel

i am working as excel trainer so i have learn advanced tip& tricks

your website is very use full all learners

further i would like join in online excel dashboards

please send about dashboards

thanking you

yognder

Mynda Treacy says

Hi Yogender,

Thanks for your kind comments. I’m glad you like our Excel Formulas list π

I’ll email you direct about the Excel dashboard course.

Kind regards,

Mynda.

Gamaliel says

Hello Mynda,

Good day.

Hope you are well.

I am very interested about dashboard hope you can give me also.

I just read your message. I am just trying my luck if you can help me.

God bless to you.

Best regards,

Gamaliel.

Mynda Treacy says

Hi Gamaliel,

Thanks for your message. You can find out more about my Excel Dashboard course here.

Please let me know if you have any questions.

Kind regards,

Mynda.

Paul Durand says

This is an excerpt of a letter that I sent to my friends and family. “I stumbled onto this site looking for a resolution to a problem on a complicated spreadsheet I was developing. I don’t usually have an ongoing need for that kind of skill set. So retaining that information isn’t something that I would normally do unless I happen to be using it repetitively. Long story short, this site as well as My Online Training Hub has restored my faith in a simple, readable explanation of Excel formulas not to mention all of the Microsoft office software. The information is free as is 150 hrs of free training. Additionally, they offer 100 Excel tips and tricks that is nothing less than functionally superb. If you have a need for this occasional skill set, or your children or grandchildren have that need, this is the place. If you have a more pressing or ongoing need, they offer training that is remarkably inexpensive.

My problem was repetitive enough on my developing spreadsheet that I was totally stumped regardless of the research that I had done up to stumbling onto this site. I emailed them and they sent me a possible solution ( in less than 8 hours), which didn’t seem to work. They also offered to take a look at the spreadsheet if there suggestion didn’t work. I sent my template late one evening and got the answer back in less than 4 hours. Wow – in todays world??

I can’t say enough about this site and encourage you to store this email of their website in a location that you can access, should you ever have the need for this type of info. The resolution to my problem was critical if I was going to move forward with a custom made budget projection workbook. This was going to be the crux of a business that is being formed. PROBLEM SOLVED. The info is a quick and easy read.

Mynda Treacy says

Wow. Tanks for your kind words, Paul.

It’s rewarding to know that what we do is both appreciated and really helping people.

Warm regards,

Mynda.

anil pandey says

Hi Sirji

can you help me formula regarding.

Philip Treacy says

Hi Anil,

Sorry, I’m not sure what you mean. What formula do you need help with?

Regards

Phil