Cross Highlight Excel Charts

One of the cool features in Power BI is the ability to cross highlight from one chart to another by clicking on a column in one chart and instantly highlight the selected item in another, as shown below:

We can also cross highlight Excel charts in almost the same way and without the need for VBA, as you can see below:

This technique requires a version of Excel that has Power Pivot, which is all Microsoft 365 licenses, Excel 2019, 2021 and selected earlier versions. Click here to see if your version of Excel has Power Pivot.

What if you don’t have Power Pivot?

If you don’t have Power Pivot you can still create this effect using formulas linked to PivotTables and regular charts, it just requires a few more steps and some wrangling of Excel charts. You’ll find an example of this in the file downloadable from the link below.

Watch the Video

Download Workbook

Cross Highlight Excel Charts Anatomy

Before we look at the steps for building this chart, let’s understand the main components:

As you can see from the labelled image above, there are 3 main components: the Slicer which provides the interactivity, the Pivot Chart by Brand and the Pivot Chart by Product Category. And with some clever formatting of the Slicer and alignment of the charts they appear as one. Easy!

Tip: There is no limit to how many charts you link to the Slicer, I’ve only used two because of space limitations.

Cross Highlight Excel Charts Data

This example uses an extract of the Microsoft Contoso sample data (shown below), which is included in the file that you can download from the link under the ‘Workbook Download’ heading above.

It is gross profit data by brand and product category. Notice it is formatted in an Excel Table (named Data), which is required for loading into Power Pivot in this example.

There’s also a table (named Brands) containing a distinct list of the brands:

Step 1: Load Data to Power Pivot

Select a cell in the Data table > Power Pivot tab > Add to Data Model:

Repeat for the Brands table.

Step 2: Create Relationships

Go to the Design tab > Create Relationship and set up an inactive relationship between the Brand field in the Data table and the Brand filed in the Brands table. Be sure to uncheck the ‘Active’ box in the bottom left:

It’s this inactive relationship that allows the Slicer selection to be ignored in one of the measures (DAX Formula).

You can close the Power Pivot window now, the work here is done.

Step 3: Create the DAX Measures

Measures are the Power Pivot equivalent of a regular PivotTable Calculated Field. With Power Pivot we use the DAX formula language to write measures. You can learn more about DAX in my Power Pivot course, so I’m not going to go into detail on it here. However, you’ll see below that the formulas and functions are very similar to Excel, which makes them relatively easy to learn.

On the Power Pivot tab > Measures > New Measure…

Total Gross Profit:

= SUM( Data[Gross Profit] )

Selected Brand:

= CALCULATE( [Total Gross Profit], USERELATIONSHIP( Brands[Brand], Data[Brand] ) )

Notice that the Selected Brand measure activates the relationship between the Brand and Data tables with the USERELATIONSHIP function. You’ll see why this is important in the next steps.

Step 4: Build the PivotTables

PivotTable 1: Gross Profit by Brand

IMPORTANT: The ‘Brand’ field in the PivotTable must come from the Data table, not the Brands table.

Note: You can ignore the ‘Relationships may be needed’ warnings.

PivotTable 2: Gross Profit by Product Category

Step 5: Insert Slicer

The Slicer filters the brands, but it’s important that you insert the Slicer for the Brands table Brand field, not the Data table Brand field. Right-click the Brands field in the Brand table > Add as Slicer.

Tip: Click the ‘All’ tab at the top of the field list if you can’t see the Brand table listed.

Remember back in step 2 we created an inactive relationship between the Brand and Data tables, then in step 3 we created the ‘Selected Brand’ measure that uses this relationship. Here is the measure again:

= CALCULATE( [Total Gross Profit], USERELATIONSHIP( Brands[Brand], Data[Brand] ) )

Note that the PivotTables use the Brand field from the Data table, but the Slicer uses the Brand field from the Brands table. As a result, when a brand is selected in the Slicer it only filters the ‘Selected Brand’ measure, as shown below:

Step 6: Insert Pivot Charts

Select one of the PivotTables > PivotTable: Analyze tab > Insert PivotTable:

Choose a bar chart as this allows space for the long labels.

Repeat for the other PivotTable.

Step 7: Formatting

Now that you have the Slicer and Pivot Charts set up, the fun of formatting begins. Below is a list of the changes I’ve made, but for detailed instructions please watch the video tutorial.

Slicer Formatting:

1. Create a custom style with the border removed and selected button set to the same dark blue as the selected bars in the charts
2. Adjust button size to overlap the Gross Profit by Brand chart vertical axis labels
3. Hide Slicer header

 

PivotTable Formatting:

1. Format the Gross Profit fields to Millions with a custom number format
2. Sort the Gross Profit by Product Category chart values in ascending order

These formats will feed through to the Pivot Charts.

Chart Formatting:

1. Remove the chart area borders
2. Set ‘Total Gross Profit’ series bars to light blue and ‘Selected Brand’ series bars to dark blue
3. Add data labels to the ‘Selected Brand’ series and format their font one shade darker than the dark blue bars (one shade darker makes the font easier to read)
4. Set the bar overlap to 100% so the dark blue bars sit on top of the light blue bars.
5. Insert a text box for the chart title
6. Take a screenshot of the legend and move it to the top of the Gross Profit by Product Category chart
7. Group all objects (charts, Slicer, text box and legend image) so they’re easy to move as one object

Related Lessons

Excel Chart Highlighting