Dear Instructors,
Hope all’s well.
I am working on an employee budget forecast for 2025. The forecast lists the number of employees in our organization, their annual salaries, the available budget for each employee, and the variance between budget and actual. The cost for the employees is extracted from the payroll, and the available budget is from another Excel file called ‘The Budget.’
I was wondering if its possible to implement a mechanism in Power Query in Power BI or in an Excel formula to cap budget allocations to a specific limit for a specific employee and then redirect the remaining budget to other employees automatically?
For example, suppose you are allocating amounts to an employee based on transactions listed in another tab, and you want to stop the total allocation once it hits $182 for employee A. $182 is their annual cost, and I want that if their budget allocation reaches the required level of cost, further allocations to this staff stop.
Please refer to the attached template. I basically don’t want the positive amounts in column D. Such positive amounts should be redirected to the negative staff in the same office location.
Your guidance on this is highly appreciated.
Best,
Mohamed
In your example, the total budget is higher than the Annual Cost. So it could be relatively easy to allocate the minimum of Cost and Budget as long as the Total Budget exceeds Total Costs. But what if Total Costs exceed the Total Budget? Would all employees get a lower allocation based on the department's over spending or will you look at the individual Cost/Budget variances first?
Example:
Employee A: Cost 100, Budget 120
Employee B: Cost 100, Budget 50
Total: Cost 200, Budget 170
What would be the Budget Allocation for each?
Hi @riny,
Thank you for your feedback. If an employee's budget exceeds their cost (e.g., Employee A: cost 100, budget 120), the 20 surplus should be reallocated to employees with deficits, like Employee B, who is short by 50.
No action is needed for employees whose costs exceed their budgets (e.g., Employee B), but surplus funds from others can help offset these deficits.
The objective here is not to allocate additional budget for employees whose costs are fully covered during a specific reporting period.
I'm re-attaching a sample of the problem and expected result if this may help.
Best,
Mohamed
Sorry for being slow in understanding. In the attached file I added/changed som columns/formulas (C, D and E) that result in the Variance column you want. Though I don't follow the logic as you are not allocating any of the available budget from employees that are under budget to the employees that are over budget.
With regard to the two employee example and your clarification I would expect the Employee A to get 100 allocated (that's fine) and Employee B would get 70, i.e. 50 plus the 20 left over from A. With the logic you applied in your latest file Employee would still get 50 allocated. What am I missing?
