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How do you present this data/report?|General Excel Questions & Answers|Excel Forum|My Online Training Hub

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sp_CrumbsHome HomeExcel ForumGeneral Excel Questions & Answe…How do you present this data/report…
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How do you present this data/report?
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Andrew Wilkie
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November 16, 2020 - 11:06 pm
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All,

Going down the rabbit hole. 

Excel 2019.
Initial data from a Word Table. Done a lot to get it into an excel table. Now needs 'reporting' on. (extable-01is one option for an excel table to at least use as a reporting basis).

Default table (filtering) doesn't work as includes No responses.

Pivot Table, returns counts/sums not names.

Has to be easy and updatable by end user..

End Goal: which people i.e. Names will attend session(s) on day(s) x and time(s) x.

I've tried transposing the data. Thus Names are rows, Date, time are columns. Yet similar outcome.

Wondering if I will need an excel table for date/time options. another one for Names and then somehow lookup for response.

If it was a database, I think there would be individual name, date, time, response columns. That would increase my table a lot. I could do it, yet still not sure how to answer the end goal i.e. who is coming to the 16/11/2020 session at 14:00. Blanks mean no response.

Thanksextable-01.jpgImage Enlarger

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Purfleet
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November 17, 2020 - 7:28 am
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It probably needs un-pivoting to make it in to proper data.

I am no expert but belive that can be done in power query - can you upload a file rather than a picture so we can give it a go?

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Mynda Treacy
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November 17, 2020 - 8:50 am
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Purfleet is right. The data needs unpivoting. Please supply a sample file and mock-up of the layout you'd like in your report so we can help you further.

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Warren Hall

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November 17, 2020 - 11:01 am
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Wouldn't it be easier to merely create two filters, one for date and one for time. With two clicks, the attendees would be listed and a simple counta function on the rows would give the count.

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Andrew Wilkie
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November 19, 2020 - 10:02 pm
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Sorry all,

Thought I'd attached files.

Dummy Data is how I received the information.

Data and Report is how I think it should be presented.

Thanks

A

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Mynda Treacy
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November 19, 2020 - 10:44 pm
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Hi Andrew,

In the attached file I used Power Query to unpivot and clean the data. Then I inserted a PivotTable with Slicersto generate the report. See the sheet called Table1.

Mynda

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Andrew Wilkie
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November 21, 2020 - 12:20 am
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Thanks, PQ isn't something I've got into yet. I'll check this all out.

Thank you so much.

 

A

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