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Working With Comments in VBA

You are here: Home / Excel VBA / Working With Comments in VBA
working with comments in vba
August 1, 2019 by Philip Treacy

To start with let's understand that I'm talking about the 'old' style comments like the one on the left.

In Office 365 we now have Threaded Comments which are also being referred to as comments, with the old style comments being referred to as Notes in O365.

But if you are not using O365 then you will still be using the old style comments and still calling them comments. That's not confusing now is it!

Download Example Workbook

Examples of all the code in this post can be downloaded from the sample workbook

Enter your email address below to download the workbook.

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Download the Excel Workbook. Note: This is a .xlsm file please ensure your browser doesn't change the file extension on download.

The Comment Object

To work with comments in VBA you'll be mostly using the comment object.

This allows you to do things like delete a comment, change the comment text, or find out things like the comment author or the cell where the comment is.

Adding a Comment

To add a comment you actually use the AddComment method of the Range object

Add a comment

Note: Creating a comment this way results in a comment without the author's name appearing as it would if you inserted the comment manually.

Delete a Comment

Use the Delete method on the comment.

delete a comment

Deleting Specific Author's Comments from Sheet

You can specify the author by passing a string parameter when you call the Sub, rather than hard code the author.

Delete author's comments

Deleting all Comments on a Sheet

You can specify the author by passing a string parameter when you call the Sub, rather than hard code the author.

deleting all comments in sheet

Deleting all Comments in the Workbook

Loop through every comment, on every sheet

deleting all comments in workbook

Find Comments by Author

This will change the color of the cells where a comment exists from the specified author.

find comment by author

Show or Hide Comment Indicator

Comment Indicator Only

comment indicator only

comment indicator only on sheet

Comment and Indicator

comment and indicator

comment and indicator on sheet

No Indicator

no indicator

no indicator on sheet

Change the Background Color of the Comment

Change comment background to green.

changing comment color

green comment color

List All Comments in Workbook

This routine will create a sheet called Comments and then list every comment from every sheet on it.

list all comments in workbook

You can get this code by downloading the example workbook from the top of the post.

working with comments in vba
Philip Treacy

Microsoft Power BI Community Super User Logo

AUTHOR Philip Treacy Co-Founder / Owner at My Online Training Hub

Systems Engineer with 30+ years working for companies like Credit Suisse and E.D.S. in roles as varied as Network & Server Support, Team Leader and Consultant Project Manager.

These days Philip does a lot of programming in VBA for Excel, as well as PHP, JavaScript and HTML/CSS for web development.

He's particularly keen on Power Query where he writes a lot of M code.

When not writing blog posts or programming for My Online Training Hub, Philip can be found answering questions on the Microsoft Power BI Community forums where he is a Super User.

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Reader Interactions

Comments

  1. J. Woolley

    June 1, 2020 at 6:13 am

    You might be interested in my macros to format, resize, and reposition unthreaded cell Comments (now called Notes). See my web site at https://sites.google.com/view/MyExcelToolbox/
    Achieving a satisfactory resize method was particularly difficult.

    Reply
    • Philip Treacy

      June 26, 2020 at 10:28 am

      Thanks

      Reply
  2. uttam kumar sarker

    November 25, 2019 at 12:55 am

    Awesome post!!!
    Very informative, all the tips you discussed in post are valuable.

    Reply
  3. Matthias

    August 7, 2019 at 10:13 am

    Hi Phil,

    Probably not many people will care about comments, so I would like to let you know that this is nevertheless a really nice and inspiring post. I like the idea of listing all comments as this opens quite a lot of further possibilities of changing, formatting or deleting specific comments.

    I did not understand the purpose of the Debug.Print section (probably just for counting occurrences). But I thought it would make sense to reduce the possibility that any random colon somewhere in the comment would truncate the listed comment:
    If InStr(Comment_.Text, “:”) = InStr(Comment_.Text, Chr(10)) – 1 Then …

    Thanks!

    Reply
    • Philip Treacy

      August 8, 2019 at 9:00 pm

      Thanks Matthias.

      The Debug.Print statement is only there for me for testing, I forgot to comment it out.

      Phil

      Reply

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