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Excel MIN IF Array Formula

You are here: Home / Excel Formulas / Excel MIN IF Array Formula
Excel MIN IF Array Formula
March 13, 2012 by Mynda Treacy

 
Excel MIN IF formula

A few weeks ago Karine asked me if there was a way she could find the minimum value for a specific product from a large table of data.

For example, if we take this table of data, let’s say we wanted to find the lowest price for Apples.

 
 
 
 
 
 

Excel MIN IF

One way is to use an array formula like this:

=MIN(IF((A4:A19=F3)*(B4:B19),(B4:B19)))

Entered with CTRL+SHIFT+ENTER as this is an array formula.

And where F3 contained our criteria; ‘Apples’

Result = $4.00

Excel MAX IF

Alternatively Karine could find the highest sale price by replacing MIN with MAX:

=MAX(IF((A4:A19=F3)*(B4:B19),(B4:B19)))

Result = $6.00

DMIN - Another Way to Find MIN IF

Of course many people are wary of array formulas and for that reason I prefer to use simpler alternatives if they’re available.

Introducing Database Function DMIN.

DMIN Syntax

=DMIN(database,field,criteria)

Returns the smallest number in the field (column of records in the database that match the conditions you specify.

Excel DMIN

Database

– Our whole table including the row headers – A3:B19

Field

– The column heading containing the value  – “Price”

Criteria

– Cells H3 – our column name, and H4 – our criteria

DMAX Alternative

The DMAX function works the same way but instead…wait for it….it finds the maximum:

=DMAX(A3:B19,"Price",H3:H4)

=$6.00

The only downside to Database functions is the spreadsheet real estate the criteria occupies, but I don’t think this should be an issue since each worksheet has over 1 billion cells.

Thanks for your question Karine.

Excel MIN IF Array Formula
Mynda Treacy

Microsoft MVP logo

AUTHOR Mynda Treacy Co-Founder / Owner at My Online Training Hub

CIMA qualified Accountant with over 25 years experience in roles such as Global IT Financial Controller for investment banking firms Barclays Capital and NatWest Markets.

Mynda has been awarded Microsoft MVP status every year since 2014 for her expertise and contributions to educating people about Microsoft Excel.

Mynda teaches several courses here at MOTH including Excel Expert, Excel Dashboards, Power BI, Power Query and Power Pivot.

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Category: Excel FormulasTag: database functions, dmax, dmin, max, min
Previous Post:Calculate How Long to Make $1m with NPERCalculate How Long to Make $1m with NPER
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Reader Interactions

Comments

  1. Janakiram

    October 18, 2016 at 12:32 am

    Suppose I have three columns, one represents the area,other two represent fruit and prices respectively. I would like to apply D MIN and D MAX for area which should give least/highest price and name of the fruit. How it can be done.

    Reply
    • Mynda Treacy

      October 18, 2016 at 8:22 pm

      Hi Janakiram,

      Please post this question in our Excel forum and if you can provide a sample file that would help you get a speedy reply.

      Thanks,

      Mynda

      Reply

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