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Moving information from one worksheet to another|General Excel Questions & Answers|Excel Forum|My Online Training Hub

You are here: Home / Moving information from one worksheet to another|General Excel Questions & Answers|Excel Forum|My Online Training Hub
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Moving information from one worksheet to another
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Samantha Burleson

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April 24, 2018 - 5:10 am
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Hi! Sorry if this is the wrong forum but I've been trying to get this question answered for a while and haven't had any luck so far. I work in payroll for a school district. For substitute teachers we receive a file each pay period that list the days they worked I then download another file that contains their rate of pay (depends on number of years, etc). Currently I just manually input each subs pay rate. What formula can I use to get the original file to read the pay rate file (RetRate to RetRate)? Both files contain the employees ID number. I've tried just a basic IF formula but it only ever works on the first name. Below is a sample of the 2 worksheets. Any help is greatly appreciated!

Sub File:

Paycd RetRate SubID Name Code Days Date Org_Acct New Account
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 100 - 001 0.5 4/4/2018 2111101107 61330    
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 100 - 001 0.5 4/5/2018 2111101107 61330    
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 100 - 001 0.5 4/6/2018 2111101107 61330    
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/9/2018 2111101107 61330  
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/10/2018 2111101107 61330  
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/11/2018 2111101107 61330  
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/12/2018 2111101107 61330  
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/13/2018 2111101107 61330  
201   10035 10035 - BILODEAU, PHYLLIS FOR: 10628 - MAHER, THERESA 800 - 011 0.5 4/16/2018 2111101107 61330  
    10039 10039 - HANNAN, ROBIN FOR:  - Open Teacher Position 900 - 001 1 4/4/2018 2111101107 61320  
    10039 10039 - HANNAN, ROBIN FOR:  - Open Teacher Position 900 - 002 1 4/9/2018 2221330000 61220  
    10039 10039 - HANNAN, ROBIN FOR:  - Open Teacher Position 900 - 001 1 4/11/2018 2111101107 61320  
    10039 10039 - HANNAN, ROBIN FOR: 11861 - LUEDKE, KARLA 700 - 062 0.5 4/12/2018 2111153000 61220  
    10039 10039 - HANNAN, ROBIN FOR: 16542 - EKSTROM, CHRISTINA 100 - 001 1 4/5/2018 2111101107 61330    
    10039 10039 - HANNAN, ROBIN FOR: 19975 - HUFFMAN, COURTNEY 700 - 062 0.5 4/12/2018 2111153000 61220  
201   10100 10100 - DICARLO, DEBRA FOR: 18824 - JOHNSON, RYAN 700 - 015 1 4/11/2018 2221301107 61220  
201   10100 10100 - DICARLO, DEBRA FOR: 22482 - SIDES, SARAH 700 - 059 0.5 4/5/2018 2127101322 61220  

 

Pay Rate File:

 

ID                         Name                                                                                 RetRate          #                                   Position

10035 BILODEAU, PHYLLIS D 105 100510080 SUB TEACHER
10039 HANNAN, ROBIN RENEE 90 100510080 SUB TEACHER
10045 COCHRAN, SUSAN F 90 100510080 SUB TEACHER
10094 GANG, JOYCE D 105 100510080 SUB TEACHER
10100 DICARLO, DEBRA J 105 100510080 SUB TEACHER
10105 STUERTZ, DANAE D 100 100510080 SUB TEACHER
10126 KELLER, DAVID WALTER 90 100510080 SUB TEACHER
10141 THIELBAR, JANET ANN 100 100510080 SUB TEACHER
10150 LAMARCHE, LINDSAY H 105 100510080 SUB TEACHER
10152 LANDUYT, NANCY T 105 100510080 SUB TEACHER
10157 GRABBE, EDITH M 100 100510080 SUB TEACHER
10183 WHITE, MICHELE CHRISTINE 90 100510080 SUB TEACHER
10187 LAMUNION, BEVERLY J 105 100510080 SUB TEACHER
10193 SMITH, PENNY 105 100510080 SUB TEACHER
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Anders Sehlstedt
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April 24, 2018 - 5:44 am
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Hello Samantha,

It is not a difficult question, but how well things works depends on which version of Excel you are running. Best option would of course to have the data in same file, in different sheets.

With older versions of Excel you need to have both files opened, with Excel 2016 I notice it works fine either way, opened or closed.

I have copied your sample data, the sub file data into Book1.xlsx and the pay rate data into Book2.xlsx.
You can see what I did in the attached files.

The formula is following:
=VLOOKUP(C2;[Book2.xlsx]Sheet1!$A$2:$E$15;3;FALSE)

Let's see if the sample files gives the push to right direction.

Br,
Anders

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Samantha Burleson

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April 24, 2018 - 6:31 am
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Thank you so much that did the trick! I knew it was something semi-simple I just couldn't narrow it down to the right formula.

 

Thanks again!!

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Anders Sehlstedt
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April 24, 2018 - 6:47 am
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Hello Samantha,

I am just glad I could be of help.

Have a great evening now.

/Anders

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