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Excel PivotTable Field List Tips

You are here: Home / Excel PivotTables / Excel PivotTable Field List Tips
July 16, 2019 by Mynda Treacy

The Excel PivotTable field list automatically appears in the task pane on the right-hand side of the Excel window when any cell or cells in the PivotTable are selected:

Excel PivotTable field list

Tip: If you can’t see the field list > right-click any cell in the PivotTable > Show Field List:

show field list

Or select any cell in the PivotTable > PivotTable Analyze tab > Field List:

PivotTable analyze

Resize the PivotTable Field List

You can make the PivotTable Field List pane bigger or smaller by hovering your mouse over the left-hand edge until the pointer turns into a double headed arrow, then left-click and drag:

resize the PivotTable field list

You can also increase or decrease the size of the fields and areas sections by hovering your mouse over the grey line, as shown below, and left-clicking and dragging:

left click and drag

Move the PivotTable Field List

If the field list is taking up too much room, you can turn it off via the PivotTable Analyze tab > Field List, or right-click the PivotTable and choose Hide Field List.

Or you can move it to a new location; hover your mouse over the PivotTable field list header until the pointer changes to a four headed arrow:

Move the PivotTable field list

Then left-click and drag it to a new location. The field list becomes an object that hovers on top of the workbook. See animated image below:

move pivottable field list

Change PivotTable Field List Layout

The cog icon in the top right of the field list has options for changing the PivotTable field list layout:

change PivotTable field list layout

By default, the fields section and areas sections are stacked. The second option, Fields Section and Areas Section Side-By-Side is good when working with a lot of fields as it allows you to see a longer list on the left-hand side:

fields section and other settings

I’ll let you explore the other settings as they’re self-explanatory.

Search and Sort Field List

Notice you can also change the field sort order from the default ‘Data Source Order’ to A to Z. If you have a lot of fields, you might find sorting them by A to Z makes it easier to work with.

search and sort field list

And you can search for a field by typing in part or all of the field name:

search for field

Notice the list is filtered for fields containing ‘sales’.

PivotTable Resources

PivotTables are an essential skill for any Excel user. If you’d like to learn PivotTables, please consider our course options:

PivotTable Quick Start Course – get up and running with PivotTables in just under 1.5 hours.

Xtreme PivotTables Course – everything you ever wanted to know about PivotTables.

Free PivotTable Tutorials – written tutorials covering various PivotTable topics.

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Category: Excel PivotTables
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Reader Interactions

Comments

  1. Ahmed

    December 16, 2022 at 4:43 am

    Nice

    Reply
    • Mynda Treacy

      December 16, 2022 at 12:44 pm

      Glad it was helpful, Ahmed!

      Reply

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mynda treacy microsoft mvpHi, I'm Mynda Treacy and I run MOTH with my husband, Phil. Through our blog, webinars, YouTube channel and courses we hope we can help you learn Excel, Power Pivot and DAX, Power Query, Power BI, and Excel Dashboards.

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