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Posting in Ledger by Using Formula|General Excel Questions & Answers|Excel Forum|My Online Training Hub

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sp_CrumbsHome HomeExcel ForumGeneral Excel Questions & Answe…Posting in Ledger by Using Formula
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Posting in Ledger by Using Formula
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Reehan Saeed
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June 23, 2022 - 9:19 pm
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Hi,

I have a file of Accounting which have two Sheets named; "General Journal" and "General Ledger".

I entered data in "General Journal" and I want to post data from Journal to Ledger by Using Formula.

I have posted the name of the account by using a formula but the amount of debt and credit is not being posted.

 

Please see the file attached and give me a formula for the Ledger posting.

 

Thanks.

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Catalin Bombea
Iasi, Romania
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June 25, 2022 - 3:23 pm
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Hi Reehan

In a formula, the @ operator refers to the current row, that means The account used is not always what you expect, see the image, it is looking for [Machine Shifting Expense to another Hall] instead of Cash.

Screenshot-2022-06-25-082039.pngImage Enlarger

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Riny van Eekelen
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June 25, 2022 - 5:29 pm
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I believe I fixed the Debit/Credit issue for the General Ledger sheet, but to get the corresponding narratives in place is a different issue. One I haven't figured out yet.

That said, I believe that the structure of the Journal table is not suitable for making summaries. The fact that you used 12 helper columns (hidden, and I added a few more) indicates that you went through many extra steps to allow for the table to look like it does. A visually appealing Journal table as the basis for a summary at a Date/Account level.

That's asking for trouble. Better to use a simple tabular structure for the raw journal data, where every row has an ID, a date, an account number, a narrative and a single amount (debit = positive, credit = negative). Creating separate Journal and General Ledger reports from there would be relatively easy.

I guess Power Query could be used to re-shape the Journal data as you have it know, but I haven't gone that far. 

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