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Excel Pivot table & Chart problem

Ben Howieson

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July 17, 2020

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July 17, 2020 - 1:13 pm

I am not familiar with Pivot Tables

I have two problems.

When I add data into the data tab and refresh I would like the Pivot Charts height for the Course, Facilitators, Location, & workshop to automatically changed to fit the chart, however I don’t want to the Pivot Chart width. Is this possible to do?

Also

I want to know if there is any way to make a one sheet report that contains a mixture of Pivot Charts & Pivot Tables to automatically resize and move down the report when you refresh and also when you select diferent slicers so that the entire sheet reformats continuously.

And I do the refresh I get this error message: ‘A PivotTable cannot overlap another PivotTable report.’

Please find the worksheets referred to below here:

https://1drv.ms/u/s!AqVZq4DR4R.....3?e=TUJBo8

In the Spreadsheet #1: you can see a small volume of data categories and it all fits.

In spreadsheet #2. I have added more data and you can see the Pivot charts are all don’t have every answer visible in the key. You can see the Comments Pivot tables are spreading all over the Pivot Charts.

I want to make it so when this happens everything moves down automatically so everything is still in alignment however I don’t want the width to increase either.

Is there a way I can do this and still have my Report look the same as it does – if there is please let me know?

Thanks in advance for your help.

Mynda Treacy

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July 16, 2010

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July 17, 2020 - 2:08 pm

Hi Ben,

Welcome to our forum!

The overall size of any chart will not change automatically upon refresh/new data being added. The plot area inside the chart area will adjust to include that new data. It's designed this way so that reports like dashboards that you may have created with multiple charts don't end up all overlapping each other.

PivotTables will not push another PivotTable down in order to make space for new rows. This is why you get the error message.

You might be able to program this functionality with VBA, but to be honest, I would work within the constraints of how these tools work. It's in these instances where I'd use a 'scroll and sort table' to allow the user to see the extra rows but limiting the total number visible at any one time to 10 or 20 etc.

I hope that points you in the right direction.

Mynda