Calculating Work Hours for Payroll Purposes|General Excel Questions & Answers|Excel Forum|My Online Training Hub

Dear Mynda,

I find out your web site through you tube and i am very happy to be a member.

I have problem with calculating work hours in Excel and please, i'd like your help.

I am an HR Officer employed with Comrade Trustee Service Limited (CTSL) and we normally calculate hours manually in every pay period. Therefore i'd like an effect way to calculate the Net Hours fast using excel formula.This is how our times are implemented:

1. the normal hours required each day is 7.5 excluding lunch hour.

2. Clock in  time is 8:00 am but 15 minutes is given as grace period. which means if an employee comes (Clock In) after 8:15 am His/her hour is docked(cut by 0.2 hours) 

3. Clock Out time is 4:30 pm (16:30 pm) and hours worked after 4:30 pm (4:31,4:324:33....)is not calculated unless an employee applies for Over Time, (the same applies to morning hours).

Now my Query. 

The table below shows the times of one of our officer. you will notice that on 15th October 2018, his clock-in time is 8:47 am and clock-out time is 16:33 pm (4:30 pm). Extra Hours worked is 0.27 hours which will be excluded, total hours worked is 7.77 Hours. the Net Hours is not given, which suppose to be 6.72 hours. 

Note that First In and Last Out is (Clock In & Out) time after the hour (8) is in minutes (47)

As per the above table i relay would want a function that would captured the Net Hours Column in Bold, automatically and registered as 7.5 hours using Excel Formula, excluding Hours worked before 8:15 am and hours worked after 4:30 pm. for example, if Benny happends to come in at 8:00 am and clock-out at 4:30 pm it will automatically calculate as 7.5 hours, but if he comes in as shown above in the table his times has to read automatically as 6.72 hours in a diminishing sequence.  

I await your generous help.

Thank you