Create, email, and file PDF for specific worksheets|VBA & Macros|Excel Forum|My Online Training Hub

 Sub create_and_email_pdf()

' Author - Philip Treacy  ::   https://www.linkedin.com/in/philiptreacy

' https://www.MyOnlineTrainingHu.....th-outlook

' Date - 14 Oct 2013

' Create a PDF from the current sheet and email it as an attachment through Outlook

Dim EmailSubject As String, EmailSignature As String

Dim CurrentMonth As String, DestFolder As String, PDFFile As String

Dim Email_To As String, Email_CC As String, Email_BCC As String

Dim OpenPDFAfterCreating As Boolean, AlwaysOverwritePDF As Boolean, DisplayEmail As Boolean

Dim OverwritePDF As VbMsgBoxResult

Dim OutlookApp As Object, OutlookMail As Object

CurrentMonth = ""

' *****************************************************

' *****     You Can Change These Variables    *********

    EmailSubject = "Performance Improvement Bonus Calculation "   'Change this to change the subject of the email. The current month is added to end of subj line

    OpenPDFAfterCreating = False    'Change this if you want to open the PDF after creating it : TRUE or FALSE

    AlwaysOverwritePDF = False      'Change this if you always want to overwrite a PDF that already exists :TRUE or FALSE

    DisplayEmail = True 'Change this if you don't want to display the email before sending.  Note, you must have a TO email address specified for this to work

    Email_To = ActiveSheet.Range("E1")   'Change this if you want to specify To email e.g. ActiveSheet.Range("H1") to get email from cell H1

    Email_CC = ""

    Email_BCC = ""

    Email_Body = "Attached is your Performance Improvement bonus calculation.  Please contact me if you have any questions."

' ******************************************************

    'Prompt for file destination

    With Application.FileDialog(msoFileDialogFolderPicker)

        If .Show = True Then

            DestFolder = .SelectedItems(1)

        Else

            MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"

            Exit Sub

        End If

    End With

    'Current month/year stored in M1 (this is a merged cell)

    CurrentMonth = Mid(ActiveSheet.Range("M1").Value, InStr(1, ActiveSheet.Range("M1").Value, " ") + 1)

    'Create new PDF file name including path and file extension

    PDFFile = DestFolder & Application.PathSeparator & ActiveSheet.Name _

                & "_" & CurrentMonth & ".pdf"

    'If the PDF already exists

    If Len(Dir(PDFFile)) > 0 Then

        If AlwaysOverwritePDF = False Then

            OverwritePDF = MsgBox(PDFFile & " already exists." & vbCrLf & vbCrLf & "Do you want to overwrite it?", vbYesNo + vbQuestion, "File Exists")

            On Error Resume Next

            'If you want to overwrite the file then delete the current one

            If OverwritePDF = vbYes Then

                Kill PDFFile

            Else

                MsgBox "OK then, if you don't overwrite the existing PDF, I can't continue." _

                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Exiting Macro"

                Exit Sub

            End If

        Else

            On Error Resume Next

            Kill PDFFile

        End If

        If Err.Number 0 Then

            MsgBox "Unable to delete existing file.  Please make sure the file is not open or write protected." _

                    & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Unable to Delete File"

            Exit Sub

        End If

    End If

    'Create the PDF

    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas _

        :=False, OpenAfterPublish:=OpenPDFAfterCreating

    'Create an Outlook object and new mail message

    Set OutlookApp = CreateObject("Outlook.Application")

    Set OutlookMail = OutlookApp.CreateItem(0)

    'Display email and specify To, Subject, etc

    With OutlookMail

        .Display

        .To = Email_To

        .CC = Email_CC

        .BCC = Email_BCC

        .Subject = EmailSubject & CurrentMonth

        .Body = Email_Body

        .Attachments.Add PDFFile

        If DisplayEmail = False Then

            .Send

         End If

    End With

End Sub