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Pivot Table Conditional Formatting|General Excel Questions & Answers|Excel Forum|My Online Training Hub

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sp_CrumbsHome HomeExcel ForumGeneral Excel Questions & Answe…Pivot Table Conditional Formatting
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Pivot Table Conditional Formatting
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Dave White
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May 5, 2021 - 5:09 am
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Does anyone know how to preserve formula based conditional formatting on Pivot Table values?
I would like to be able to put a colour fill on all rows where a Row Field has a specific value - eg where an issue date is "01/02/2021" 

If I apply the formatting and then refresh, the formatting persists on the Row Field columns but is lost on the Values columns.

I read somewhere that this was a limitation back in Excel 2010 that could only be overcome with VBA - which I cannot abide - so was wondering if this can now be done somehow in Excel 365?

Any thoughts greatly appreciated.

Dave White, Bristol England

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Mynda Treacy
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May 5, 2021 - 6:09 pm
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Hi Dave,

There is a setting in the Conditional Formatting rule dialog box that allows you to apply the rule to 'all cells showing...' based on the PivotTable. See this tutorial.

Mynda

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Dave White
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May 6, 2021 - 9:40 pm
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Thanks as always, Mynda.

It is pretty rubbish that Microsoft have not fixed the conditional formatting of pivot tables so you can highlight and entire line in a report when criteria are met. The changed in the "applies to" range after each refresh are a nightmare.

I will see if I can achieve the desired result with two conditional formatting rules, one for the values and one for the labels.

Wish me luck!

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Mynda Treacy
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Yeah, I agree it's not ideal. Hope you find a workaround.

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