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Formula to calculate student results over multiple quarters during the academic year, to then identify what % of students achieved > x%|General Excel Questions & Answers|Excel Forum|My Online Training Hub

You are here: Home / Formula to calculate student results over multiple quarters during the academic year, to then identify what % of students achieved > x%|General Excel Questions & Answers|Excel Forum|My Online Training Hub
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sp_CrumbsHome HomeExcel ForumGeneral Excel Questions & Answe…Formula to calculate student result…
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Formula to calculate student results over multiple quarters during the academic year, to then identify what % of students achieved > x%
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James Lanceley
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October 9, 2022 - 8:00 pm
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Hi, i'm using MS Excel 365.

Earlier this year Mynda kindly shared with me how to calculate what % of students scored >x% in the quartley exam results.  We compare the results against two measures - Success Rate (SR) and Proficiency Rates (PR). It was achieved using a formula which referenced the measures (>x%) on the dashboard.

=SUM(COUNTIFS

(dt.StudentResults[Academic_Year],A9,dt.StudentResults[Quarter],B9,dt.StudentResults[Grade],C9,dt.StudentResults[Subject],D9,dt.StudentResults[Attribute],H9,dt.StudentResults[Value],'SR-PR Dashboard'!$O$2)

/

COUNTIFS(dt.StudentResults[Academic_Year],A9,dt.StudentResults[Quarter],B9,dt.StudentResults[Grade],C9,dt.StudentResults[Subject],D9,dt.StudentResults[Attribute],H9))

The school would now like to see same results but over multiple quarters:

  • The results for Semester 1 - By student, sum of Q1 and Q2 results divide by 2, then calculate % that are > x%
  • The results for Semester 2 - By student, sum of Q3 and Q4 results divide by 2, then calculate % that are > x%
  • The results for full academic year - By student the sum of Q1, Q2, Q3, Q4 divide by 4, then calculate % that are > x%

Attached is my workbook, containing the worksheets

  • SR-PR Dashboard  - this has the x% value
  • SR-PR Workings - contains the formula in cells E9 to E14 and F9 to F14.
  • dt.StudentResults - data set

Any help would be greatly appreciated.

James

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Catalin Bombea
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October 18, 2022 - 5:08 pm
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Hi James,

Add a Semester column in Student Results table with this formula:

=IF(OR([@Quarter]="Q1",[@Quarter]="Q2"), 1,2)

Then, instead of referring to quarters in COUNTIFS(dt.StudentResults[Quarter],B9....), use Countifs(dt.StudentResults[Semester],1,.....) to refer to semester 1 (or 2).

For Full year, removing Quarter or Semester criteria from formulas should work.

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James Lanceley
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October 19, 2022 - 4:51 pm
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Thank you Catalin Smile

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