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Format table rows based on column value|General Excel Questions & Answers|Excel Forum|My Online Training Hub

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sp_CrumbsHome HomeExcel ForumGeneral Excel Questions & Answe…Format table rows based on column v…
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Format table rows based on column value
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baxbax
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March 30, 2021 - 1:50 am
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Hi,

Is it possible to format rows in a table so that they group rows that have the same value in one of the table columns. 

For example in the following table I want to fill all of the rows with the same PO number the same colour and then when it changes to another PO Number use a different fill colour. This is to make it easier for the user to see rows corresponding to the same PO.

[Image Can Not Be Found]

Thanks for any help. I have attached a file with the table above in it. The formatting here was applied manually.

 

Bax

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SunnyKow
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March 30, 2021 - 1:31 pm
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Hi baxbax

See if this helps.

Example 1 uses a helper column and conditional formatting.

Example 2 checks if the PO is odd or even and conditional format accordingly. This is provided your PO number is in a sequence.

Good luck

Sunny Kow

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baxbax
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March 30, 2021 - 9:56 pm
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Hi Sunny,

Thanks for the response that works well.

I also found a solution myself which is similar but uses the =ISEVEN and =ISODD formula. 

First of all  I added a helper column to the table. I used the value 1 as the column title. I then entered the formula =IF(A2=A1,F1,F1+1) in to the column. The fact that the column title is 1 means that the formula will apply from cell F2 onwards. The formula will also be automatically copied down for new rows added:

Image Enlarger

This then gives me a column of values that change based on the PO Number in column A.

I then added a conditional format rule that looks at column F and applies a format if the value is an even number:

Image Enlarger

I then did the same for odd numbers:

Image Enlarger

Finally I set the "Applies to" range for the entire table and got the formatting required.

Image Enlarger

I have attached the finished file for reference.

 

Thanks

 

Bax

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SunnyKow
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March 31, 2021 - 1:21 pm
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You do not need a helper column to use ISODD() and ISEVEN() .

My 2nd example checks the PO number using ISODD(). Since you need 2 colours then you can just add another check for ISEVEN() to colour the cells.

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March 31, 2021 - 7:26 pm
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Thanks Sunny. For my purposes I will need the helper column as in the actual report I need to apply this to the PO Number does not necessarily run in sequence. All solutions work well and provide a solution to my initial question.

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