I'm sure you like to know handy little things that make your life easier or let you get things done just that little bit quicker. So here are 6 features of Microsoft Office that you should know about and use.
This is a handy little feature and can be used in more than one way.
I seem to have one hand faster than the other, and I often mis-type the same word over and over. As an example, when I'm typing at full speed I almost always type exchnage instead of exchange. Autocorrect is configured to correct this mis-spelling for me and you can configure yours to do the same.
Autocorrect can also be configured to complete or expand a short code into a phrase you use often. For example, I often type Microsoft Office Online Training, but I can abbreviate that to moot. So every time I type moot, Autocorrect changes that to Microsoft Office Online Training. Cool. I just saved myself about 2 seconds 🙂
You can turn this on so it automatically checks the spelling of words as you type. Or if you turn it off, you can press F7 and start a manual spell check.
Its quick and easy to do, it makes your writing easier to read, and you look like you know how to spell 🙂
A template is a document that you create with specific colors, fonts, images, backgrounds and lots more. You can use the template every time you use Word or Excel so that each of your documents and spreadsheets have the same look and feel. This is very useful for companies who want to apply their branding to the documents and spreadsheets they create.
Lets' admit it, most of us aren't great at tidying up our Inbox. We leave emails sitting in our Inbox for months or even years, and we rarely, if ever, clear out our Sent or Deleted Items. This is where AutoArchive is your friend.
AutoArchive moves old emails to a separate archive folder and tidies up your Outlook mailbox so its more manageable and easier to use. You can still go and search through your archive if you really need to find an email you sent 3 years ago, I know I've had to do this.
You've got a text heading that you've made bold, 24 point, and blue. Now you create another heading, do you go and click on bold, click on the font size and select 24, and then click on the text colour icon to choose blue? If you do then you need to use the format painter.
Format Painter copies the formatting of an item like the colour, borders, size, shading etc, and applies it to another item (like some text) that you select. I love things that speed up my work like this.
Blind Carbon Copy, its where you send an email to someone, but their email address is not displayed. You'll be familiar with the To: field and also the CC: field in Outlook, BCC: is useful if you send the same email to lots of people but want to keep everyone's email private. I'd recommend you use BCC: if you are emailing, for example, a newsletter to your customers. I know I don't like my email address being spread around, and the less people know it the better - see my post on Top Tips to Avoid Spam.