Word Tips & Tricks

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Category Topic Description
Editing Adding Breaks to Your Document (0:06:15) Watch this video to learn how to insert page breaks, column breaks, section breaks and text-wrapping breaks to your Word 2007 documents.
Editing Creating Filler Text For Testing Layout (0:00:59) When you’re setting up a template it’s handy to have some filler text to work out formatting and placement. This video teaches you how to insert random text into your Word 2007 documents.
Editing Displaying Spaces in a Document (0:01:03) This video shows you how to use the paragraph feature to easily identify spaces in your Word 2007 documents, which can sometimes be difficult to identify without locating the spaces and using the arrow keys to retrace them.
Editing Drag and Drop Editing (0:00:47) Watch this video to learn how to use the mouse to quickly drag and drop data to new locations in your Word 2007 documents.
Editing Automatically format hyphens as en dashes and em dashes (0:01:15) When you enter a hyphen in Word 2007 it sometimes automatically formats them for you. Learn how you can turn this feature off and on in this video.
Editing Turning off Paste Options (0:01:33) After pasting items in Word 2007 you get a Paste Options icon appear. Sometimes this can get in the way. This video shows you how you can turn this feature off and on.
Editing Hyphenation Manual & Automatic (0:02:01) Have you ever wondered how to get Word to add a hyphen instead of sending the whole word to the next line? This video shows you how to set up automatic hyphenation, or manual, where Word asks you which words you want to hyphenate.
Editing Using a Non-Breaking Hyphen (0:01:31) This video shows you how you can force Word 2007 to keep text together on one line by using a non-breaking hyphen. This is commonly used for phone numbers as you will see in this example.
Editing Embedding an Excel Worksheet (0:01:12) Often we create Word 2007 documents that incorporate graphs or financial tables. This video shows you how you can embed an Excel table into your documents so they update automatically by simply having both files open.
Editing Turn off ‘Automatically Select Entire Word’ (0:01:30) Do you ever find it annoying when you try to select part of a word or words that Word 2007 automatically selects the whole word(s)? This video shows you how you can turn this feature off.
Editing Change Smart Cut and Paste default settings (0:02:06) When you Copy & Paste from within a Word document and from other programs to Word there are default settings as to how spaces, and formatting are treated. For example, you may find that when you copy and paste from Excel into Word your formatting doesn’t get pasted. This video shows you how to change these default settings to suit your needs.
Editing Using Click & Type feature & Turn off Click & Type (0:01:55) This video shows you how you can use the click and type feature to start typing anywhere in your document and Word 2007 will automatically put in the paragraphs and tabs for you. No need to hit enter several times to get to the position where you want to start typing.
Editing Changing the Default Click and Type Paragraph Style (0:02:08) This video shows you how you can change the default style for when you double-click the mouse to select the location where you want to type, either for the first time, or anytime afterwards.
Editing Protection – Limiting Edits to User Comments (0:01:24) If you regularly send your Word 2007 documents to others for their comments, then this video shows you how you can limit them to only be able to add a comment, thus protecting the content and layout of you document. You can then choose if you want to make changes to your document based on the comments.
Editing Displaying Object Anchors (0:02:04) If you work with Objects like Pictures, Clip Art, Smart Shapes or Charts and you ever find it frustrating when you want to move them and Word 2007 seems to take control and put it where it wants, this is a must watch video. Learn how to use an Object Anchor to show you where Word 2007 is going to drop your object as you drag it to a new position.
Editing Control How Word Marks Changes (0:01:56) In this video see how you can customise how Word 2007 tracks changes to documents so you can easily keep track of changes made by multiple users.
Editing Warnings with Tracked Changes or Comments (0:01:28) If you use Word 2007′s Track Changes feature it’s a good idea to set up the warning to remind you before you send, print or save that the file contains tracked changes or comments. With this feature turned on you’re less likely to accidently send, print of save a document that’s full of confusing tracking and comments.
Editing Controlling when Links are Updated (0:01:00) Sometimes if you have embedded links in your documents they can slow down how quickly your document opens and saves. If you find this a problem, this video shows you how you can control when links are updated in Word 2007.
Editing Using the Eraser Tool with Tables (0:00:58) Using Tables in Word 2007 can be a bit fiddly, but the eraser tool is a great feature. This video shows you how to use the Eraser tool to quickly and easily get rid of sections of your table in just a few clicks of your mouse.
Editing Making the Cells of a Table Square (0:02:39) Tables in Word 2007 can be fiddly, and if you want to make a table that is made up of perfect squares it might drive you to despair. This video shows you how you can achieve this with precision.
Editing Turning E-mail Addresses into Hyperlinks (0:01:12) Watch this video to see how to turn email addresses in your Word 2007 documents into hyperlinks automatically.
Editing Copy and paste multiple items using the Office Clipboard (0:01:43) This video shows you how you can use the Clipboard to Copy and Paste multiple items scattered throughout your Word 2007 document. If you work in large documents this can be a huge time saver.
Editing Preserve Source Formatting (0:02:20) If you copy and paste text from other sources regularly and you don’t want the formatting to come with it, this video shows you how you can customise how the source formatting is treated in Word 2007.
Editing Change formatting to Match the Surrounding Text (0:01:05) When you Copy and Paste text in Word 2007 by default it copies the formatting as well as the text. This video shows you how to easily copy the text, but to format it the same as the destination.
Editing Paste items from a bulleted or numbered list (0:01:25) Working with numbered lists in Word 2007 can be fiddly when they are spread throughout the document. This video shows you how you can control when numbers continue from a previous list, or start a new list.
Editing Set Word Defaults For Pasting Text (0:02:28) Since the average user copies and pastes every 5 minutes it can be a huge time saver to set up your defaults in Word 2007 to suit your needs. This video shows you where to find the Copy and Paste Default Settings and how to change them.
Outlines Create a Document Outline (0:01:44) When you work with large documents navigating them quickly becomes important. This video shows you how to set up Outlines in Word 2007 allowing you to group text then expand and contract it so you don’t have to scroll through pages and pages of information to get to where you want to go.
Outlines Moving Outline Headings (0:01:14) Another great feature of Outlines is demonstrated in this video. See how in Word 2007 you can use outline headings to quickly reposition paragraphs in your document.
Outlines Using Outline View to Navigate Your Document (0:01:20) This video shows you a few navigating tips when using Outlines in Word 2007, which is great if you work with large documents.
Fields Adding the User’s Name & Address to a Document (0:01:25) Ever get tired of writing your name and address in your Word 2007 documents? This video shows you how you can use Fields to automatically insert the information for you.
Fields Insert a Character Count & Insert a Dynamic Word Count (0:01:57) If you’re writing a document in Word 2007 and you need to keep the length under control, you’ll find the Character Count and Word Count Quick Parts useful. This video shows you how to insert these Quick Parts into your document.
Fields Inserting a Document’s File Location (0:01:03) Have you ever needed to refer back to a printed document’s original file but you can’t remember where you saved it? This video shows you how you can insert a Quick Part Field in Word 2007 that displays the file name and path in the body of the document, so you never need wonder where you saved your documents again.
Fields Printing Field Codes (0:01:17) If you’re familiar with Fields in Word 2007 then you’ll know they can be a great time saver. This video shows you how you can print the Field Codes in your document which may be useful if you want to check that you’ve included all the dynamic fields you need.
Fields Add a Quick Access Tool for Field Codes (0:01:23) If you work with Fields in Word 2007 then you’ll know that sometimes it’s handy to quickly see the field code rather than the data it displays. This video shows you how you can add an icon in your Quick Launch tool bar in Word 2007 to toggle between the field code and the data.
Fields Insert QuickPart for date document was last printed (0:01:23) If you work with versions of documents in Word 2007 you will know that keeping track of when they were printed and issued can be trickly. This videos shows you how to insert a QuickPart Field into your document that dynamically updates to show when it was last printed.
Fields Insert QuickPart for the size of your document (0:01:53) If you need to keep an eye on how big your document is getting because you want to email it, or you are managing your disk space, this video shows you how you can insert a QuickPart Field in Word 2007 that dynamically updates the file size as you work.
Fields Change how word highlights a field (0:01:56) When you insert a Field into your Word 2007 document the default is to only highlight that it’s a field if you click on it. You can change this to highlight it always, which is handy so you can easily see where they are, or you can set it to never if you find it distracting. This video shows you where you set these preferences.
Fields Understanding the INFO Field (0:01:35) Word 2007 QuickParts Fields help you incorporate information in your document that dynamically updates when changed. This video shows you the INFO fields which are some of the many Fields available. In the INFO section you’ll find data from the document’s properties like Author, Create Date and many others.
Fields Using the EditTime Field (0:01:19) See how long a document takes to create using the EditTime QuickPart Field. This video shows you how you can insert it into your Word 2007 documents.
Fields Using the NumPages Field (0:01:12) The number of pages in a document isn’t limited to being displayed in the header or footer. This video shows you how you can insert a QuickPart Field to display the number of pages anywhere you choose in your Word 2007 documents.
Fields Inserting One File into Another (0:01:09) In Word 2007 you can easily append other documents within a document. Any changes to the appended documents automatically update simply by opening each document. This video shows an example of how you can apply this tip by inserting one Word document into another.
Fields What is an MRU File & how to change how many files in the list & delete files in the list (0:01:40) When you click on the Office Button in Word 2007 it gives you a list of Recent Documents. This video shows you how you can customise the number of files displayed in this list, and clear the list, which is handy if you share a computer and you don’t want your document trail visible.
Fields Changing the Default Document Format (0:01:35) If you find yourself changing the file type from the default .docx format, this video will show you how to change the default in Word 2007 so that it always defaults to the file type you prefer.
Fields Define a custom property to be used throughout the document (0:02:25) In this video learn how to save time by defining a custom property in Word 2007. Custom properties can be used to automatically insert information you use over and over again, for example, your company name.
Formatting Change Formatting for All Headings using Outline view (0:01:56) This video shows you how to use the Outline View in Word 2007 to quickly select content and change formatting.
Formatting Using Non-Printing Notes (0:01:42) Sometimes you might want to insert some text in a document but not have it visible to everyone. This video shows you how to use Hidden text in Word 2007 to hide text from view and printing in a document.
Formatting Adding and removing a Watermark (0:02:47) This video shows you how you can add and remove watermarks in Word 2007. Watermarks can be used to signal that the document is confidential, draft only or you can even use the Watermark function to insert a picture or a logo.
Formatting Insert Line Numbers (0:01:40) It’s useful if when reviewing documents you can be specific about which line in the document or page you are referencing. Word 2007 has a great tool called Line numbers. This video shows you how simple Line Numbers is to apply and the different options you have available
Formatting Embedding Fonts in a Document (0:02:24) If you send your Word 2007 Document to be viewed on other computers then it’s a good idea to embed the fonts used in the document so when the document is opened on another computer it looks exactly as you created it. This video shows you how you can embed fonts in Word 2007 and the different options available.
Formatting Setting Mirror Margins (0:01:47) If you print and bind your Word 2007 documents this video shows you how to make sure your margins are set up correctly in a mirror format.
Formatting Notification of Formatting Inconsistencies (0:01:25) Word 2007 can help you identify where your formatting throughout a document is inconsistent. This video shows you where you can turn this feature on and off.
Formatting Automatic Lines – Insert or Turn off (0:01:17) Fiddling with inserting lines can be time consuming. This video shows you how you can automatically insert lines in Word 2007, or turn this feature off if you don’t want to use it.
Formatting Controlling Automatic Capitalisation (0:01:53) One of Word 2007′s features is to automatically correct the use of capitals. If you start a sentence and forget to use a capital, Word 2007 by default will automatically capitalise it for you. Sometimes you might use an acronym in your documents and you may find Word 2007 corrects it for you. This video shows you how you can control the automatically capitalisation features and even set up custom words you don’t want Word 2007 to correct.
Formatting Turn off Automatic Formatting of Numbered Lists & Automatic Indenting (0:01:20) If you like to have control over when you insert bulleted or numbered lists in Word 2007, this video shows you how you can turn these features from automatic to manual.
Formatting Turn Off Automatic Indenting (0:01:23) This video shows you how you can control when indenting is applied to your documents in Word 2007.
Formatting Creating Full-Page Borders (0:01:46) Add some sophistication to your Word 2007 documents, or give them a theme using page borders. This video covers how to apply page borders and the different formatting options available.
Formatting Specify Distance From Borders To Text (0:01:40) This video shows you how to apply a border to a section of text within your Word 2007 document and how to adjust the distance from the border to the text.
Formatting Adding Drop Caps (0:01:04) Add a professional touch to your Word 2007 documents by using Drop Caps. This video shows you how to insert a Drop Cap.
Formatting Adjust the Width of Character Spacing and Kerning (0:03:23) This videos shows you how you can manage the spacing and kerning of fonts in Word 2007 to ensure your documents are elegant and easy to read.
Formatting Specifying a Default Font(0:01:27) If you use a particular font in your business for all of your Word 2007 documents, this video shows you how you can change the default font and save time when creating new documents.
Formatting Highlight text with shading (0:01:10) This video shows you how you can highlight text in Word 2007 to bring attention to specific areas of your document.
Formatting Continuing Numbering from One List to Another (0:01:15) When you use numbered lists in Word 2007 if the numbers don’t appear one after another in the document Word 2007 automatically starts a new list. This video shows you how you can continue the numbers from one list to another throughout your document.
Formatting Save A Custom Quick Style (0:01:20) Unfortunately, many people don’t tap into Word’s true potential through the use of styles and templates. If you do most of your formatting using the buttons in the Font group of the ribbon’s the Home tab (bold, italics, centre, etc.), then chances are you’re missing out.
Formatting Right Align Numbers in Numbered Lists (0:01:29) If you use numbered lists that go higher than 9 you will notice the alignment starts to look untidy. This video shows you how you can control the alignment of numbered lists in Word 2007.
Formatting Format Your Documents As Though You’re Using WordPerfect or Another Program (0:01:55) If you’re used to using other Word Processing Programs, this video shows you how you can set up Word 2007 to layout your documents as though they were created in another program. For example WordPerfect 6.x for Windows, or even Word for Macs.
Formatting Paragraphs Formatting a Document with Columns (0:01:20) This video shows you how to insert columns in your Word 2007 Documents which are useful when formatting newsletters and information leaflets.
Formatting Paragraphs Extend a Paragraph into the Left Margin (0:01:24) Did you know you could set a negative margin in Word 2007? This video shows you how you can extend a paragraph beyond the default margin.
Formatting Paragraphs Keep a Paragraph on One Page (0:01:12) Make your Word 2007 documents easier to read by preventing paragraphs from being split over more than one page. This video shows you how you can turn this feature on without the need for inserting page breaks.
Formatting Paragraphs Keep Headings and Paragraphs Together (0:01:22) As you create your Word 2007 documents the headings and their associated paragraphs sometimes end up being split across two pages. This video shows you how you can tell Word 2007 which headings and paragraphs you want to keep together.
Formatting Paragraphs Comparing Documents – Horizontally and Vertically (0:02:39) This video teaches you some great tips for comparing documents, including synchronous scrolling and view side by side to take the pain out of comparing documents in Word 2007.
Formatting Paragraphs Adding Dot Leaders (0:01:50) Make tables in Word 2007 easier to read using Dot Leaders. Those are the dotted lines linking content from the left side of a page to the right. This video shows you how to insert Dot Leaders into your documents.
Formatting Paragraphs Formatting Text Left and Right On the Same Line (0:01:48) Formatting text both right and left aligned on the same line is useful when you’re setting out lists and you want them to be easy to read. This video shows you how you can left and right align text on the same line in Word 2007 without having to insert a table and fiddle around with table properties.
Formatting Paragraphs Removing All Tabs (0:00:58) Working with Tab Markers in Word 2007 can get complicated. This video shows you a quick way to remove them all for the selected area of your document.
Formatting Paragraphs Understanding Paragraph Marks (0:05:36) Understanding how Word 2007 handles paragraphs and tabs can eliminate frustrations as you will understand why Word sometimes places objects and text somewhere other than where you intended it to go. This video shows you how you can turn on Paragraph Marks to help you manage your paragraphs, tabs and spaces.
General Hiding Spelling Errors in a Document (0:00:50) If you prefer to work with Word 2007′s inbuilt spelling error indicators, those red wavy lines, you can turn them off. This video shows you how you can turn them off in the current document you’re working in.
General Automatically Save Backup Copies (0:02:07) Sometimes when working on Word 2007 documents we realise we want to revert back to a previous version of the document. One way you can do this is to turn on the Automatic Backup Copy feature in Word 2007. This automatically saves a copy of the document as per the previous version.
General Make Local Copies of Remote Files (0:01:29) If you find working with documents stored on a remote server is slow, this video shows you how you can speed things up by configuring Word 2007 to automatically copy the document locally and then automatically save it back to the remote location when saved.
General Using Split Screen (0:01:40) Scrolling back and forth through a document to refer to data at different locations in your document can be time consuming. This video shows you how you can split the screen of your Word 2007 document so you can view say page 1 and page 20 in the same window at the same time.
Headers & Footers Copying Headers and Footers to another document (0:01:51) If you’ve gone to the trouble of setting up a header and footer and you’d like to use it again, it’s helpful to know that you can copy and paste headers and footers in Word 2007. This video shows you how to use standard editing techniques to copy your headers and or footers to your new document.
Links Changing the Source of Document Links (0:01:52) This video shows you how you can update the links of an embedded Excel spreadsheet in your Word 2007 document without the need to copy and insert it into your document again.
Links Control when links are updated (0:01:21) If you embed objects in your documents, for example Excel worksheets and graphics, you can control when Word 2007 updates those links. By default Word 2007 will update the link when the file is opened. This video shows you how you can turn this off to ensure the objects are preserved based on when you first inserted them. You can then choose to update them if required.
Printing Disabling the Comment Color on Printouts (0:01:16) If you have a colour printer but you want to save your coloured inks for the final print, typically you can control this in the printer settings, but you can also control this in Word. This video uses the example of controlling the colour printing of comments, but it also applies to any coloured objects or text in your document.
Printing Hiding Graphics on a Printout (0:01:21) Typically when creating a document you will print it several times. This video shows you how you can prevent Word 2007 printing the graphics in your documents by selecting Draft Quality.
Printing Envelopes Setting the Return Address Used for Envelopes (0:01:09) This videos shows you how you can quickly set up the default return address so you can use it over and over again in Word 2007 when printing envelopes.
Printing Envelopes Add More Address Lines on an Envelope (0:03:00) You may have found when printing envelopes in Word 2007 that the height of the address is constrained. This video shows you how you can easily modify the default address height to accommodate bigger address fields.
Printing Envelopes Specifying a Return Address Location (0:03:57) The return address location on envelopes is set by a default in Word 2007. This video shows you how you can change the default and put the return address exactly where you want it.
Printing Labels Defining Custom Labels (0:01:31) Word 2007 has many predefined label layouts, but you can also create your own custom label to suit your needs. This video shows you how you can easily set up your own label format.
Printing Labels Changing from One Label Size to Another (0:01:46) If you’ve already created a file with labels ready to be printed, only to find you have to change the layout to suit a new label template you’ll find that you can’t simply change the label style in Word 2007. In this video you’ll learn how labels are handled in Word 2007, and a work around for getting your data from one label layout to a new one.
Tables Adjust Alignment of Table Cells (0:00:54) Working with Tables in Word 2007 can be fiddly. This video shows you how you can simply align tables using the paragraph alignment buttons.
Tables Adjust Text to Fit into Table Cells (0:01:23) If you set up your table just the way you want it only to start typing in your text for Word 2007 to automatically adjust the width of the columns it can be frustrating. This video shows you how you can instruct Word to automatically adjust the size of the text, rather than the column width.
Tables Distributing Table Rows (0:01:10) Getting your tables looking just right can be time consuming. This video shows you a great time saving tip to equally distribute your table rows.
Tables Create a Custom Table Style (0:02:24) One of the great time saving features of Word 2007 is Quick Styles. Microsoft have gone one step further and also given you Table Styles, which essentially are Quick Styles for Tables. This video shows you how you can save a custom table style to be used over and over again, saving you time when creating new documents.
Tables Insert a formula into a table (0:02:06) If you find sometimes you’d like a program that’s actually a combination of a Word document and an Excel spreadsheet in one, for example you might like to create an invoice template. This video shows you how you can insert a formula to quickly perform calculations in your Word 2007 documents.
Tables Understanding Tab Stops (0:06:01) Tab stops can be frustrating when you don’t understand how they work. This video explains how tab stops work in Word 2007.